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The Malden Housing Authority (Awarding Authority) invites bids for the Roof Replacement Project to 89 Pearl Street located in Malden, MA. The estimated construction cost of this Project is $750,000. Bidders shall be DCAMM Certified in Roofing.

Sealed Filed Sub-Bids for HVAC (Section 23 00 01) and Electrical (Section 26 00 01) will be received until 2:30 PM on February 10, 2023 at which time they will be publicly opened, forthwith online. Sealed General Bids will be received until 2:30 PM on February 17, 2023, at which time they will be publicly opened, forthwith online.

All General Bids shall be accompanied by a bid deposit in the form of a certified, cashier’s or treasurer’s check issued by a responsible bank or trust company made payable to the Malden Housing Authority or a bid bond, in an amount not less than five percent (5%) of the value of the bid.

The successful bidder will be required to furnish a Performance Bond and a Labor and Material (Payment) Bond each in the amount of one hundred percent (100%) of the contract sum. Bonds shall be obtained from a surety licensed to do business in the Commonwealth of Massachusetts and the form shall be satisfactory to the Malden Housing Authority, in its sole and absolute discretion. The cost of such bonds shall be included in the bid price.

Bid Forms and Contract Documents will be available for pick-up at www.projectdog.com (may be viewed electronically) starting at 10:00 a.m. on January 25, 2023. This project is being Electronically Bid (E-Bid). All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding

Authority. Tutorials and instructions are available online at www.Projectdog.com. For assistance, contact Projectdog Inc. at 978.499.9014.

Bid Forms and Contract Documents are available online at www.Projectdog.com. Enter Project Code 853637 in the project locator box and select “Acquire Documents” to download documents. All plan holders must have an active online account on www.Projectdog.com to download documents, receive e-mail notifica- tions, and to submit bids electronically. Documents may also be viewed, but not removed, from the offices of Projectdog Inc., 18 Graf Road – Unit 8, Newburyport, MA 01950, Monday – Friday, 8:30 a.m. to 5:00 p.m.

Attention is directed to the Davis Bacon Wage Rates a copy of which is included in the Contract Documents and will be made a part of the Contract.

Bids shall be received by the Awarding Authority at the address listed above, no later than the times and dates specified below, at which times and place, they will be publicly opened and forthwith read aloud.
Any bid received after the time and date specified will not be considered.

Bidding procedures and award of the Contract and Subcontracts shall be in accordance with the provisions of Chapter 30, Section 39M as amended and Chapter 149, Sections 44A through 44L inclusive, of the General Laws of the Commonwealth of Massachusetts, including all current amendments; and the guidelines established by the Deputy Commissioner of the Commonwealth of Massachusetts Division of Capital Assets Management (DCAMM), dated June 30, 1981.

Each General Bidder must be certified by DCAMM for Roofing for the dollar amount equal to or greater than their bid for this project. Each General Bidder must submit all of the following documents and forms electronically to be considered responsive to this Invitation to Bid. Failure to submit all required documents and forms electronically may invalidate the Bid.

  1. Form for General Bid (filled out and signed).
  2. A copy of the Bidder’s DCAMM Certificate of Eligibility (provided by bidder).
  3. A copy of the Bidder’s DCAMM Update Statement (provided by bidder).
  4. Tax Certification Form (filled out and signed).
  5. Certificate of Non-Collusion (filled out and signed).
  6. Bid Bond or check (certified or bank) for 5% of bid amount (provided by bidder).

A pre-bid conference will be held at 1:00 PM, local legal time, on February 1, 2023 at 89 Pearl Street, Malden, MA. Following the pre-bid conference there will be a tour of the site with the Architect, and Malden Housing Authority representatives. Contractors are to meet in front of thr Main Entrance of 89 Pearl Street. All bidders are invited to attend.

The Awarding Authority is exempt from sales and federal excise tax to the extent permitted under law. Bidders should not include such taxes in figuring or in references to any bid.

Commonwealth of Massachusetts General Laws Section 149, Sections 44A through 44L and Chapter 30, Sections 39F through 39P, are incorporated herein by reference. Any inconsistency between the Invitation to Bid, Instruction to Bidders, Bid Forms, Conditions of the Contract, and any other Contract Documents and these statutes, or any other applicable statutes, bylaws, or regulations existing on the date on which the bids are to be received, shall not be grounds for invalidating the bidding procedures, but, where required by law, such statute, bylaw, or regulation shall be deemed to govern.

The Awarding Authority reserves the right to waive any irregularities in or to reject any and all bids, if it be in the public interest to do so, and to act upon the bids and make its award in any lawful manner. A brief description of the Project Scope and Schedule is as follows:

1. Re-roofing of the existing low-sloped roofing systems utilizing a “tear-off” application. A new adhered PVC roof membrane system (60-mil minimum thickness) is specified and detailed complete with a manufacturer’s 20-year full system warranty. Removal of the existing built-up roof system and installation of an adhered PVC roof membrane system to include rigid board roof insulation (flat and tapered polyisocyanurate), flashings (membrane & sheetmetal), roof drainage replacement and repairs, vent pipe extensions, new safety railings, new roof hatch, roof hatch safety railings, walkway pads, installation of drain markers, repointing of the brick masory at the chimney, temporary mechanical and electrical disconnects to allow removal and replacement of exhaust fans and air handling units.

A contract is expected to be promptly awarded to the lowest responsible and eligible bidder. The Contractor will be allowed to commence the construction work on April 1, 2023, substantial completion by June 1, 2023, and final completion shall occur on or before June 10, 2023. In case the Work embraced in this Contract shall not have been completed due to failure of the Contractor to complete the work or any part of the work within the time specified, the Awarding Authority may recover as liquidated damages $1,000 per day for every day beyond the final completion date or revised completion date as extended in accordance with any change orders. The work hours shall be as follows: Monday through Friday 8:00 am to 4:00 pm.

Unless otherwise required by the Contract Documents, or directed in writing by the Prime Designer, Work shall be done during regular working hours as established in the Contract Documents. However, if the Contractor desires to carry on the Work outside of regular working hours on Saturdays, Sundays or on Massachusetts and Federal holidays (irregular work hours), the Contractor shall request permission from the Awarding Authority at least three (3) calendar days in advance or shall allow the Awarding Authority ample time to make satisfactory arrangements for inspecting Work in progress. The Awarding Authority reserves the right to deny any such requests from the Contractor. The Contractor shall bear the costs of such inspection and all Work performed during irregular work hours. The Awarding Authority shall bill the Contractor directly for any costs incurred for by the Awarding Authority to accommodate the irregular hour Work.

Work done outside of regular working hours without the consent or knowledge of the Prime Designer shall be subject to additional inspection and testing as directed by the Prime Designer. The cost of this inspection and testing shall be paid by the Contractor whether the Work is found to be acceptable or not. The Awarding Authority may issue a credit change order to cover such costs or may withhold such costs from any further payments due to the Contractor or the Contractor may issue a separate payment for such costs.

All bids shall remain in effect for 30 days, Saturdays, Sundays, and legal holidays excluded after opening of General Bids. Successful bidders shall agree to commence work and complete the Work in accordance with the dates set forth in the Bidding Documents.

The Malden Housing Authority reserves the right to award or not award the project.
“An Equal Opportunity Employer”

January 27, 2023

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